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How a large US school district sped up HR and finance data flows 3x

A large US school district serving 190,000+ students connected SAP ERP with SAP Concur, SAP SuccessFactors, and GRC systems through more than 20 API-based integrations on SAP BTP. A four-person team delivered the work in 12 months, giving the district real-time data exchange, 3x faster processing, and secure data transfer.

Organization
A large US public school district serving 190,000+ students across hundreds of schools
Industry
Public school district (K-12 education)
Size
190,000+ students
Region
US South
Project type
Integration Strategy and Architecture, SuccessFactors and HR Integration, API Management Strategy
SAP technology
SAP Integration Suite, SAP Cloud Integration, SAP BTP, SAP ECC, SAP SuccessFactors, SAP Concur, SAP Governance, Risk, and Compliance
Other technology
REST APIs

The challenge

The district ran SAP ERP, expense, HR and GRC systems as separate platforms, so finance and HR data depended on manual processes and offered little real-time visibility. It needed a secure, compliant and scalable cloud-based integration architecture to connect them.

Results

20+
APIs and integrations developed across SAP, SAP Concur, and SAP SuccessFactors
3x
Faster processing for time, expense, and HR data flows
100%
Secure data transfer across SAP ERP, SAP Concur, SAP SuccessFactors, and GRC systems

Questions

What did the school district integrate?

The district connected SAP ERP with SAP Concur, SAP SuccessFactors, and its GRC systems. More than 20 integrations were built on SAP Integration Suite, covering finance, expense, workforce, and compliance data.

What results did the integration deliver?

Processing of time, expense, and HR data flows became 3x faster, and data moves securely between all connected platforms. Teams also gained real-time visibility and spent less manual effort on expense and workforce management.

How long did the project take and who delivered it?

The project ran 12 months with a four-person team led by an SAP BTP architect. The team covered architecture, integration design, development, deployment support, and post-go-live stabilization.

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