Employee Vendor Maintenance/Business Partner in SAP S/4HANA

• S4 HANA/SuccessFactors Employee data is used by SAP FICO for Employee Vendor Creation.
• SAP SuccessFactors Employee Central is the master system for employee and organizational data.
• S4 HANA HCM system needs the most recent employee master data regularly.
• SAP SuccessFactors Employee Central to ERP Employee and Organizational Data

There is a standard Real-Time interface to send the master data from Employee Central to S4 HANA. It requires setting up SAP CPI, BIB (Business integration Builder), SAP Cloud Connector Replication framework

• The employee data is maintained in HR Infotypes.
• The employee data is used to create Employee Vendor.

• Employee Vendors are created as Business Partner.
• The Employee Vendor created will be used in other systems like Ariba and Concur. The Employee Vendor is required by Concur to reimburse Employee Travel Expenses.
• Configuration steps  to maintain Employee Vendor data in SAP S/4HANA (This is the main title - use below bullet points properly. 

• Prerequisites:  Setup the Business Partner relationship between Employee and Vendor - Ensure that below Switches are enabled

• Enable the Business Partner relationship between Employee and Vendor below Switches are enabled by using Transaction SM30 and enter Table Name T77S0 (System Table)

• Create Account Group 

• SAP Customizing IMG > Financial Accounting > Accounts Receivable & Accounts Payable > Vendor Accounts > Master Data > Preparations for Creating Vendor Master Data > Define Account Groups with Screen Layout (Vendors)

• Create Number Ranges for Vendor Accounts

• SAP Customizing IMG > Financial Accounting > Accounts Receivable & Accounts Payable > Vendor Accounts > Master Data > Preparations for Creating Vendor Master Data > Create Number Ranges for Vendor Accounts

• Assign Number Ranges to Vendor Account Groups

• SAP Customizing IMG > Financial Accounting > Accounts Receivable & Accounts Payable > Vendor Accounts > Master Data > Preparations for Creating Vendor Master Data > Assign Number Ranges to Vendor Account Groups

• Define Number Ranges

• SAP Customizing IMG > Cross-Application Components> SAP Business Partner> Business Partner> Basic Settings> Number Ranges and Groupings> Define Number Ranges

• Define Groupings and Assign Number Ranges

• SAP Customizing IMG > Cross-Application Components> SAP Business Partner> Business Partner> Basic Settings> Number Ranges and Groupings> Define Groupings and Assign Number Ranges

• Set BP Role Category for Direction BP to Vendor

• SAP Customizing IMG > Cross-Application Components> Master Data Synchronization> Customer/Vendor Integration > Business Partner Settings > Settings for Vendor Integration > Set BP Role Category for Direction BP to Vendor

• Define BP Role for Direction Vendor to BP

• SAP Customizing IMG > Cross-Application Components> Master Data Synchronization> Customer/Vendor Integration > Business Partner Settings > Settings for Vendor Integration > Define BP Role for Direction Vendor to BP

• Define Number Assignment for Direction BP to Vendor

• SAP Customizing IMG > Cross-Application Components> Master Data Synchronization> Customer/Vendor Integration > Business Partner Settings > Settings for Vendor Integration > Assign Keys> Define Number Assignment for Direction BP to Vendor

• Define Reconciliation Accounts for Employees in Role FI Supplier

• SAP Customizing IMG > Integration with Other SAP Components > Integration with SAP Success Factors (Employee Central) > Define Reconciliation Accounts for Employees in Role FI Supplier

• Employee Vendor Maintenance T-Codes (Create/ Change/ Display)

• Employee Vendor Change– BMU1 (Create Employee Vendor)

• Employee Vendor Change– BMU2 (Change Employee Vendor)
• Employee Vendor Display – BMU3 (Display Employee Vendor)

We have done several Successful  implementations to Integrate/Replicate Employee and Org master data from SuccessFactors Employee Central to SAP S/4HANA using SAP CPI, BIB framework. Contact us with your Replication requirements or questions at info@abusinesstech.com

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