Employee Vendor Maintenance/Business Partner in SAP S/4HANA







• SAP S/4HANA/SuccessFactors Employee data is used by SAP FICO for Employee Vendor Creation.


✓ SAP SuccessFactors Employee Central is the master system for employee and organizational data.

✓ SAP S/4HANA HCM system needs the most recent employee master data regularly.

✓ SAP SuccessFactors Employee Central to ERP Employee and Organizational Data


There is a standard Real-Time interface to send the master data from Employee Central to SAP S/4HANA. It requires setting up SAP CPI, BIB (Business integration Builder),

SAP Cloud Connector Replication framework





✓ The employee data is maintained in HR Infotypes.

✓ The employee data is used to create Employee Vendor.


• Employee Vendors are created as Business Partner.

• The Employee Vendor created will be used in other systems like Ariba and Concur. The Employee Vendor is required by Concur to reimburse Employee Travel Expenses.



Configuration steps to maintain Employee Vendor data in SAP S/4HANA


✓ Prerequisites: Setup the Business Partner relationship between Employee and Vendor - Ensure that below Switches are enabled





✓ Enable the Business Partner relationship between Employee and Vendor below Switches are enabled by using Transaction SM30 and enter Table Name T77S0 (System Table)





• Create Account Group

✓ SAP Customizing IMG > Financial Accounting > Accounts Receivable & Accounts Payable > Vendor Accounts > Master Data > Preparations for Creating Vendor Master Data > Define Account Groups with Screen Layout (Vendors)





• Create Number Ranges for Vendor Accounts

✓ SAP Customizing IMG > Financial Accounting > Accounts Receivable & Accounts Payable > Vendor Accounts > Master Data > Preparations for Creating Vendor Master Data > Create Number Ranges for Vendor Accounts





• Assign Number Ranges to Vendor Account Groups

✓ SAP Customizing IMG > Financial Accounting > Accounts Receivable & Accounts Payable > Vendor Accounts > Master Data > Preparations for Creating Vendor Master Data > Assign Number Ranges to Vendor Account Groups





• Define Number Ranges

✓ SAP Customizing IMG > Cross-Application Components> SAP Business Partner> Business Partner> Basic Settings> Number Ranges and Groupings> Define Number Ranges





• Define Groupings and Assign Number Ranges

✓ SAP Customizing IMG > Cross-Application Components> SAP Business Partner> Business Partner> Basic Settings> Number Ranges and Groupings> Define Groupings and Assign Number Ranges





• Set BP Role Category for Direction BP to Vendor

✓ SAP Customizing IMG > Cross-Application Components> Master Data Synchronization> Customer/Vendor Integration > Business Partner Settings > Settings for Vendor Integration > Set BP Role Category for Direction BP to Vendor





• Define BP Role for Direction Vendor to BP

✓ SAP Customizing IMG > Cross-Application Components> Master Data Synchronization> Customer/Vendor Integration > Business Partner Settings > Settings for Vendor Integration > Define BP Role for Direction Vendor to BP





• Define Number Assignment for Direction BP to Vendor

✓ SAP Customizing IMG > Cross-Application Components> Master Data Synchronization> Customer/Vendor Integration > Business Partner Settings > Settings for Vendor Integration > Assign Keys> Define Number Assignment for Direction BP to Vendor





• Define Reconciliation Accounts for Employees in Role FI Supplier

✓ SAP Customizing IMG > Integration with Other SAP Components > Integration with SAP Success Factors (Employee Central) > Define Reconciliation Accounts for Employees in Role FI Supplier





Employee Vendor Maintenance T-Codes (Create/ Change/ Display)

✓ SAP Customizing IMG > Integration with Other SAP Components > Integration with SAP Success Factors (Employee Central) > Define Reconciliation Accounts for Employees in Role FI Supplier





✓ Employee Vendor Change– BMU2 (Change Employee Vendor)

✓ Employee Vendor Display – BMU3 (Display Employee Vendor)


We have done several Successful implementations to Integrate/Replicate Employee and Org master data from SuccessFactors Employee Central to SAP S/4HANA using SAP CPI, BIB framework. Contact us with your Replication requirements or questions at info@abusinesstech.com





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